Approving visits
Initial Approval
If Initial Approval is configured on your site, the EVC at an establishment is required to grant Initial Approval of outline details of each visit before the visit leader can go ahead and enter complete details of the visit.
Once a visit is submitted for Initial Approval, the EVC receives a notification message, and can follow a link in the message in order to see the visit details, check that everything is ok, and then grant or reject approval as appropriate.
Depending on local configuration and policy, the EVC may be able to decide whether or not the head and/or the employer needs to also grant approval for a visit, or these requirements may be decided automatically (e.g. both may need to approve overnight and overseas visits).
When rejecting Initial Approval (and optionally also when granting it) the EVC can add some notes giving reasons for rejection or mentioning points to be aware of when planning the visit.
The visit leader is sent a notification message on approval or rejection.
EVC, Head and Employer approval
These approvals can be granted in any order in line with local custom and policy. Notification messages containing links to the visit are sent when approval is required. As with Initial Approval, there is the facility to add notes detailing reasons for rejection or points to note.
Once an approval is given, if the visit leader subsequently edits the visit details, a notification message is sent to the approver to tell them what has changed and to give them the option to remove their approval. If a visit is edited after EVC Approval has been granted, the ECV's approval is automatically removed. This allows the EVC to keep abreast of all changes which might affect the visit, and to ensure that the EVC has checked all details before the visit is finally allowed to go ahead.
Recent articles
Documentation
Contents page for documentation sectionCreating/registering users
Information on how to register as a user, how to create and manage users as an administrator.User roles
Information on the various user roles, who to assign them to, and what each rold allows the user to do.Creating and editing establishments
Information on adding and managing establishments in ExeantAdding visits and applying for initial approval
Information on entering a brief visit outline in order to apply for initial approval for the visit to go aheadCompleting visit details and submitting for approval
Information on entering complete details of your visit and applying for formal visit approvalApproving visits
Information for EVCs, heads and employers on granting or rejecting approval for visits to go ahead.Introduction
An overview of the Exeant workflowExeant
Exeant is a proven system for the management of successful school visit planning. It has an attractive, clear and easy to use responsive web interface that prompts and ensures that leaders and managers complete everything demanded by their policy, procedures and national guidance. This system works in any web browser on any type of computer. It is fully functional on mobile phones and similar devices for immediate access to the system in the field. It can completely remove the need for paperwork from the planning and recording process. Approval confirmation can be set to reflect the various categories of visit and delegated approval specified by the employer policy.
